Schedaddle is retail employee scheduling software built for the single-store manager, while When I Work is a broad, multi-industry SMB scheduling and time-tracking app used across retail, hospitality, healthcare, and services. It is priced per user, per month, billed by seat — your bill grows with every employee you add, and time tracking is a paid add-on on the entry plan.
Already leaning toward switching? See the When I Work alternative →
Per-location flat pricing instead of per-seat: add your whole team without your bill climbing, and the mobile app is free for every employee.
Fair Workweek compliance built in — the scheduler flags short-notice posting, insufficient rest, and the predictability pay you may owe for your US city or state, included in the flat price rather than as a premium add-on.
The Smart Shift Builder auto-drafts a coverage-complete week and rotates opening and closing shifts fairly on a 4-week rolling balance, with a 30-minute role painter for coverage within each shift — not just seat filling.
A built-in time clock — mobile and kiosk, with PIN + geofenced (location-verified) clock-in — on one flat plan, where time tracking is a per-seat add-on on the When I Work entry plan.
Multi-country labor-law reference built in — overtime thresholds, break rules, and public-holiday rates across 16 markets — handy if you run stores in more than one market.
A longer track record, a larger third-party integration marketplace, and broad multi-industry support.
More mature team-messaging and shift-marketplace features for very large or multi-location hourly teams.
| Dimension | Schedaddle | When I Work |
|---|---|---|
| Pricing model | Per location, flat monthly (employees free) | Per user / seat, monthly |
| Fair Workweek flagging | Built in — advance notice, rest & predictability pay (7 US jurisdictions) | Higher / enterprise plans |
| Fair open/close rotation | Auto, 4-week rolling balance (Smart Shift Builder) | Manual / templates |
| Sub-shift role coverage | 30-minute role painter | Shift start/end only |
| Time clock | Included — mobile + kiosk, PIN + geofenced (location-verified) | Paid add-on on the entry plan |
When I Work pricing and feature details verified June 2026; competitors evolve — verify current details on the vendor’s site. Where this page notes a feature When I Work lacks, it reflects what When I Work publicly advertised as of that date.
Schedaddle is priced per location — a flat monthly rate with unlimited employees on paid plans and a free staff app — while When I Work is priced per user, per month, billed by seat — your bill grows with every employee you add, and time tracking is a paid add-on on the entry plan. For a single store that adds part-time or seasonal staff, per-location pricing is usually more predictable because your bill doesn’t climb with headcount.
Schedaddle flags Fair Workweek issues — advance notice, rest between shifts, and predictability pay — for 7 US jurisdictions as you build the schedule. When I Work: higher / enterprise plans. As of June 2026; verify current details on the vendor’s site.
When I Work is a broad, multi-industry SMB scheduling and time-tracking app used across retail, hospitality, healthcare, and services. A longer track record, a larger third-party integration marketplace, and broad multi-industry support.
Start free. No credit card. Pay per location, not per employee.